Welcome to the Audiovisual Expo 2023 event as an exhibitor!
Wed 23 November 9:00–17:00
Thu 24 November 9:00–16:00
Exhibitor's online service channel emessukeskus
Propose a program
If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Program or send an email to producer Nea Helenius, firstname.lastname@example.org by 30.4.
Check your invoicing details
Check your invoicing details on the order confirmation and send any comments to email@example.com by 20.6.2023. Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.
Book accommodation with a discount price
Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a 11 % discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions. More information >>
Update your company profile
We encourage you to update your company profile in eMessukeskus no later than 31.8.2023 to ensure visibility in the event info.
INSTRUCTIONS FOR UPDATING YOUR PROFILE PAGE >>
Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 31.8.2023 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus.
Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 440 € + VAT.
Invite visitors to the event
This event uses electronic, free of charge eInvitations which allows you to reach hundreds of customers with just one click. You can send eTickets through eMessukeskus on the Invite your customers page.
The invitation can be customized with your own greeting and photos.
INSTRUCTIONS FOR EINVITATION >>
Plan and order stand structures and furniture
We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.
Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 31.8.2023, you will acquire the products at a lower cost.
Save money by placing your order in advance!
On 1.9.2023 prices will increase by 20%
On 21.9.2023 prices will increase by 50%
On 4.10.2023 prices will increase by 100%
More information: firstname.lastname@example.org
Structures over 250 cm
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: email@example.com for approval.
Order a customized stand plan and implementation or a ready-to-use solution
Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.
Submit your fascia text or logo
If you have purchased a stand solution including a fascia, please remember to send the fascia text or logo to firstname.lastname@example.org on 11.9. 2023 at the latest. Any changes made after the deadline will be charged according to our normal price list.
Publish your stand programme
Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.
Make the most of logos and banners of the event in your own marketing channels
Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.
Take media representatives, bloggers and social media influencers into account
Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.
Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Anu-Eveliina Mattila tel. +358 50 555 6183, email@example.com
Passes for exhibitors and constructors
You can conveniently email or send passes to your event team members mobile device through eMessukeskus (the Submit Passes). The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.
You can create as many passes as necessary.
The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes).
The constructor pass is valid during the construction and dismantling periods of the event. The constructor pass is free of charge.
INSTRUCTIONS FOR SENDING ELECTRONIC PASSES >>
Order stand catering and meal vouchers
Remember to order catering for your stand together with meal vouchers for your staff in advance – latest 4 days before the event.
READ MORE AND PLACE YOUR ORDER >>
Take care of the safety of your stand
Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.
In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (under Stand services).
A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.
CHECK PRICES AND READ MORE ABOUT PARKING >>
The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.
OPENING HOURS OF THE EXHIBITION OFFICE >>
Exhibitors’ Lounge and restaurant services
The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.
You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Mesta on the 2nd floor of Siipi conference area. Meal vouchers can be purchased from the Exhibition Office, restaurant Eat & Meet (upper Gallery) and Stop & Shop kiosk (lower Gallery).
Deliveries to your stand
Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
FI-00520 HELSINKI, FINLAND
+358 40 450 3250